QuickData.ai

About QuickData.ai

QuickData.ai is a specialized AI-powered Excel add-in designed to revolutionize the underwriting process for multifamily and commercial real estate professionals. It directly addresses the industry's most time-consuming and error-prone task: manual data entry from critical documents like rent rolls, trailing twelve-month (T12) financial statements, and offering memorandums (OMs). The tool seamlessly integrates into Microsoft Excel, automatically extracting, parsing, and populating data directly into users' existing underwriting models. This eliminates hours of tedious copy-pasting, reduces human error, and allows acquisitions teams, brokers, lenders, and analysts to focus on high-value analysis and decision-making. The core value proposition is clear: empower real estate professionals to underwrite potential deals up to 10 times faster, handle increased deal volume without additional staffing, and gain a competitive edge through speed and accuracy. By automating the foundational data-gathering step, QuickData.ai transforms a multi-hour chore into a one-click process, saving an average of 15 hours per month per user and enabling rapid, confident investment evaluations.

Features of QuickData.ai

Automated Rent Roll Parsing

This feature intelligently scans and extracts detailed unit-level data from rent roll PDFs or Excel files. It captures critical information such as unit numbers, square footage, bedroom/bathroom count, lease start and end dates, current rental rates, and tenant names. The AI is trained to recognize various rent roll formats, ensuring accurate data is structured and imported directly into the designated cells of your Excel underwriting model, ready for immediate analysis and calculation.

Automated T12 Statement Extraction

QuickData.ai automatically parses Trailing Twelve-Month (T12) income and expense statements. It identifies and extracts line items like gross potential rent, vacancy loss, other income, and operating expenses (e.g., property taxes, insurance, repairs, and management fees). This data is precisely mapped into your Excel model, providing an instant, error-free financial foundation for calculating key metrics like Net Operating Income (NOI) and Cap Rate.

Seamless Excel Integration

The tool operates entirely within Microsoft Excel as a native add-in, requiring no complex software switching or data exports. It works with your team's existing, customized underwriting models and templates. Users simply install the add-in, open their model, and use the QuickData.ai pane to process documents, with the results flowing directly into the correct sheets and cells, maintaining the integrity and logic of your proprietary financial models.

One-Click Document Processing

The entire data extraction workflow is condensed into a simple, efficient action. After selecting the source document (PDF or Excel), users initiate the process with a single click. The AI then handles the complex tasks of reading, interpreting, and structuring the data, delivering parsed results into Excel within minutes. This feature embodies the core promise of the tool: transforming a manual, multi-step process into an automated, rapid operation.

Use Cases of QuickData.ai

Accelerated Deal Acquisitions

Acquisitions teams can evaluate a significantly higher volume of potential multifamily properties by eliminating the data entry bottleneck. Instead of spending hours inputting data from due diligence documents, analysts can process rent rolls and T12s in minutes. This rapid turnaround allows for quicker initial underwriting, faster identification of viable deals, and more agile bidding in competitive markets.

Broker Investment Package Preparation

Commercial real estate brokers preparing offering memorandums and investment packages for clients can use QuickData.ai to ensure data accuracy and save substantial time. By automating the extraction of financial and unit data into their presentation models, brokers can create professional, data-rich packages faster, improving their service speed and allowing them to manage more listings effectively.

Lender Underwriting and Due Diligence

Lenders and debt underwriters can streamline their risk assessment process. By automatically importing property financials and rent roll details into their credit analysis models, they can perform faster and more consistent debt service coverage ratio (DSCR) calculations and property valuations. This speeds up loan approval timelines and enhances the thoroughness of the due diligence review.

Portfolio Analysis for Accounting Firms

Accounting and advisory firms servicing real estate investors can leverage QuickData.ai for efficient portfolio performance analysis. The tool can quickly aggregate data from multiple property rent rolls and financial statements into consolidated models. This enables faster monthly or quarterly reporting, trend analysis across assets, and more efficient audits for their real estate clientele.

Frequently Asked Questions

What document formats does QuickData.ai support?

QuickData.ai is designed to process the most common file formats used in real estate transactions. It fully supports PDF documents, which are the standard for rent rolls and offering memorandums, as well as Excel file formats (.xlsx, .xls). The AI is trained to read data from these formats accurately, even when layout designs vary between different property management companies or brokers.

Does it work with my existing Excel underwriting model?

Yes, absolutely. A key design principle of QuickData.ai is compatibility. It functions as an add-in within Excel and does not require you to adopt a proprietary template. You can use it with your team's customized, in-house underwriting models. The tool extracts the data and allows you to map it into your specific spreadsheet structure, preserving all your existing formulas, logic, and formatting.

Is there a free trial available?

Yes, QuickData.ai offers a full-featured 14-day free trial for new users. This allows you to test the software with your own documents and within your actual workflow to experience the time savings and accuracy firsthand. The trial includes free 1:1 onboarding support to ensure you can get set up and start extracting value from the tool immediately.

What kind of technical setup is required?

Setup is minimal and straightforward. QuickData.ai is a PC-compatible Excel add-in. After signing up, you will receive installation instructions. The add-in installs directly into your Microsoft Excel application. Once installed, it appears as a new pane or tab within Excel. The process is designed to be completed in just a few minutes, with no advanced IT knowledge required.