Draftsheet AI

Draftsheet AI is a specialized time capture and billing tool designed exclusively for law firms. It addresses the chronic problem of underbilling, where fee earners fail to record an average of 48 billable minutes per day due to cumbersome manual time tracking processes. The product is a lightweight desktop agent that installs with a single click on each lawyer’s machine. It runs silently in the background, passively observing which documents are open, which applications are active, and which matters are in focus throughout the day. It never records keystrokes, screenshots, or file contents, ensuring strict data privacy and security compliance. At the end of each day, the AI groups this activity into billable sessions, matches them to clients and matters, assigns billing codes, and generates draft narratives. Fee earners then spend approximately 10 minutes reviewing and approving their timesheets before they can be exported directly to billing systems like Clio or LEAP. The product is built for managing partners and practice managers who need a real-time view of firm-wide billing performance, utilization rates, and time leakage. By recovering lost billable hours, Draftsheet AI aims to pay for itself within the first week of use, with industry data indicating that firms typically lose 10 to 15 percent of billable hours each year due to poor time tracking.

Silent Passive Time Capture

The desktop agent operates completely in the background with no timers, forms, or interruptions for the fee earner. It captures active application names, window and document titles, browser tab titles and domains, calendar event titles and durations, and active or idle timestamps every few seconds. This eliminates the need for lawyers to remember to start or stop timers, reducing the cognitive load and ensuring that every minute of billable work is recorded. The system never captures keystrokes, typed text, screenshots, screen recordings, file contents, email body text, full URLs, query strings, or clipboard contents, maintaining strict client confidentiality and data security.

AI-Powered Timesheet Generation

At the end of each day, a single click triggers the AI to process all captured activity data. The system intelligently groups related activity into coherent work sessions, matches them to the correct clients and matters, assigns appropriate billing codes, and drafts professional narratives for each entry. The AI learns from each user’s edits and corrections, so every client reassignment, billing code change, or narrative tweak retrains the personal model, making future entries more accurate over time. This transforms what was once a tedious, error-prone manual process into a streamlined review that takes under 10 minutes per day.

Revenue Reporting and Utilization Dashboard

Managing partners and practice managers gain real-time visibility into firm-wide billing performance through a dedicated dashboard. The system displays hours captured, approved, and exported per fee earner, utilization rates by individual and team, billed versus recorded time to identify leakage at a glance, and breakdowns by client and matter. Data updates in real-time as entries are approved, providing decision-makers with the numbers they need before the month-end scramble. This feature helps firms identify underperforming areas, optimize resource allocation, and maximize revenue recovery.

Direct Billing System Integration

Draftsheet AI is built end-to-end for legal billing, not as a generic tracker with a law firm skin. It integrates directly with popular legal practice management and billing systems such as Clio, LEAP, and others. Once fee earners review and approve their timesheets, they can push entries directly to these systems with a single action. This eliminates the need for manual data entry or exporting and importing CSV files, reducing administrative overhead and the risk of transcription errors. The integration ensures that the time captured by Draftsheet AI flows seamlessly into the firm’s existing billing workflow.

Recovering Lost Billable Hours from Daily Administrative Tasks

A typical fee earner loses 48 billable minutes per day due to forgetting to log time, reconstructing activities from memory, or making errors in manual time entry. Draftsheet AI captures every minute of client-related work automatically, including client calls that run long, documents reviewed between meetings, and email threads that take significant time. By eliminating the need for manual tracking, the product recovers this lost time, potentially adding thousands of pounds in billable revenue per fee earner each year. For a 20-lawyer firm billing at 250 pounds per hour, this can recover approximately 660,000 pounds annually.

Streamlining End-of-Day Time Review for Fee Earners

Instead of spending 20 to 30 minutes at the end of each day trying to remember what they worked on and reconstructing their timesheet, fee earners can review and approve pre-filled entries in under 10 minutes. The AI drafts narratives and assigns billing codes based on the captured activity, so the lawyer only needs to verify accuracy, make minor adjustments, and push the entry to the billing system. This reduces the administrative burden on fee earners, allowing them to focus on higher-value legal work while still ensuring accurate time capture.

Providing Managing Partners with Real-Time Utilization Insights

Managing partners can use the revenue reporting dashboard to monitor firm-wide billing performance in real time. They can see which fee earners are underperforming in terms of time capture, identify teams with high leakage rates, and view utilization rates by client and matter. This data enables proactive management interventions, such as training for specific fee earners, adjusting workload distribution, or renegotiating client billing arrangements. The real-time nature of the data helps avoid the month-end scramble and provides a clear picture of the firm’s financial health at any moment.

Integrating Time Capture with Existing Billing Workflows

For firms already using legal practice management systems like Clio or LEAP, Draftsheet AI acts as a seamless time capture layer that feeds directly into their existing billing processes. Fee earners can approve entries within Draftsheet AI and then push them to the billing system with one click, eliminating manual data entry and reducing the risk of errors. This integration ensures that the firm does not need to change its core billing workflow while still benefiting from passive time capture and AI-generated entries.

Does Draftsheet AI record the content of my documents or emails?

No. Draftsheet AI is designed to watch the clock, not your content. The desktop agent captures only metadata such as the active application name, window title, document title, browser tab title and domain, calendar event title, and timestamps. It never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. All activity logs are encrypted, and the system is DPA compliant as standard.

How much time does a fee earner need to spend on time tracking each day?

With Draftsheet AI, fee earners typically spend only 10 minutes at the end of each day reviewing and approving their pre-filled timesheet. The AI groups captured activity into billable sessions, matches them to clients and matters, assigns billing codes, and drafts narratives. The fee earner simply verifies the entries, makes any necessary adjustments, and pushes them to the billing system. This is a significant reduction from the 20 to 30 minutes often spent manually reconstructing time entries.

How does Draftsheet AI handle client and matter matching?

The system uses the captured activity data, including document titles, application names, and calendar events, to intelligently match each work session to the correct client and matter. Over time, the AI learns from the fee earner’s edits and corrections, such as reassigning an entry to a different client or correcting a billing code. Each edit retrains the personal model, making future matches more accurate and reducing the need for manual corrections.

What billing systems does Draftsheet AI integrate with?

Draftsheet AI is built for legal billing and integrates directly with popular systems such as Clio and LEAP. The Firm pricing tier includes these direct billing system integrations, allowing fee earners to push approved timesheets directly to their existing billing workflow with a single click. The Solo tier supports CSV and PDF export for manual import into other systems. The product is designed to fit seamlessly into a law firm’s existing technology stack without requiring major workflow changes.

Draftsheet AI offers two pricing tiers: Solo and Firm. Both plans include a free pilot period and require a per-seat annual contract with no setup fees. The Solo plan is ideal for sole practitioners and small firms, including passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, client and matter import, and email and chat support. The Firm plan is designed for mid-sized firms and includes everything in Solo plus revenue reporting, direct billing system integrations, client and matter management, a utilization dashboard, 90-day data retention, and phone support. Specific per-seat pricing is not publicly listed and requires booking a call with the sales team.