mojegodzinki.pl

mojegodzinki.pl is a privacy-first, professional time tracking and compliance SaaS platform designed for organizations that need more than just a simple stopwatch. Built with the European regulatory landscape in mind, it provides a robust, GDPR-compliant alternative to US-based tracking platforms. While general time trackers focus on basic task management, mojegodzinki.pl is specifically engineered to meet the rigorous documentation requirements of R&D (Research & Development) tax incentives and non-profit public/EU grant funding (such as NCBR or FERS projects). It bridges the gap between daily operations, financial transparency, and audit readiness. The platform serves both employees and employers by offering a comprehensive system for reporting work time that is transparent, verifiable, and compliant with Polish and European regulations. It is ideal for companies conducting research and development activities, foundations and associations requiring transparent accounting for statutory activities, and any organization that needs precise time allocation for project-based work. With features like custom dictionaries and categories, a role and permission system, and a free basic plan, mojegodzinki.pl adapts to various work models while ensuring peace of mind during tax audits and grant settlements. The platform currently offers an "Early Access" promotion where all add-ons are available for free until March 31, 2026, making it an exceptionally cost-effective solution for organizations looking to implement professional time tracking without immediate financial commitment.

Custom Dictionaries and Categories

Define your own task and project types to make reports clear and ready for analysis. This feature allows organizations to create a tailored taxonomy that matches their specific operational needs, whether for R&D projects, grant-funded activities, or routine business operations. Users can assign work hours to specific purposes financed from various sources, ensuring that every minute is properly categorized and traceable. The system supports up to 4 dictionary categories and 20 dictionary entries in the free plan, with additional capacity available through paid add-ons.

Role and Permission System

Manage access within groups by separating the permissions of people reporting and approving work time. This hierarchical structure ensures that employees can log their hours accurately while managers and administrators maintain oversight and approval authority. The system supports up to 6 different roles in the free plan, allowing organizations to create a clear chain of command and accountability. This feature is particularly valuable for larger teams or organizations with complex reporting structures where different levels of access and responsibility are required.

Precise Time Separation for R&D Projects

Easily separate time spent on routine work from innovative projects (R&D). This feature is critical for organizations claiming R&D tax relief, as it provides clear documentation of eligible costs. Users can generate reports that provide a solid basis for claiming employee salaries for tax relief, maintaining records in real time in accordance with statutory requirements for research projects. The system ensures transparency for the Tax Office by creating an auditable trail of time allocation.

Volunteer and Grant Time Tracking

Document volunteer work, which is crucial when demonstrating your own contribution to projects for non-profit organizations. This feature allows foundations and associations to track volunteer hours alongside paid employee time, providing a complete picture of human resource allocation. Users can settle grants by assigning work hours to specific purposes financed from various sources, and generate reports confirming the accurate use of time for social causes. This transparency is essential for donor reporting and grant compliance.

R&D Tax Relief Documentation

Companies conducting research and development activities can use mojegodzinki.pl to ensure peace of mind during a tax audit. The platform is ideal for keeping R&D time records, which is necessary for tax relief. Users can precisely separate time spent on routine work from innovative projects, document eligible costs by generating reports that provide a solid basis for claiming employee salaries for tax relief, and maintain transparency for the Tax Office by keeping records in real time. This systematic approach eliminates the guesswork and stress associated with retrospective time reconstruction.

Non-Profit Grant Management

Foundations and associations require transparency in accounting for their statutory activities. mojegodzinki.pl facilitates human resources management in the NGO sector by enabling volunteer time tracking to document volunteer work, which is crucial when demonstrating your own contribution to projects. Organizations can settle grants thanks to categories and dictionaries that allow assignment of work hours to specific purposes financed from various sources. The platform also generates transparency for donors by producing reports confirming the accurate use of time for social causes, building trust and accountability.

Team Time Reporting and Approval

Both employees and employers benefit from the platform's comprehensive time reporting system. Employees can log their working hours against specific projects, tasks, or categories, while managers can review, approve, or reject entries through the role and permission system. This creates a clear workflow for time management that eliminates confusion and ensures accurate payroll processing. The system supports multiple groups and labels, making it suitable for organizations with diverse teams working on different projects simultaneously.

Flexible Work Model Adaptation

mojegodzinki.pl adapts to various work models, whether organizations operate with fixed schedules, flexible hours, remote teams, or project-based structures. The custom dictionaries and categories allow businesses to define their own task and project types, making reports clear and ready for analysis. The role and permission system enables organizations to separate the permissions of people reporting and approving work time, accommodating everything from small teams to larger, more complex organizational structures. This flexibility ensures that the platform grows with the organization.

What makes mojegodzinki.pl different from other time tracking tools?

mojegodzinki.pl is specifically engineered to meet the rigorous documentation requirements of R&D tax incentives and non-profit public/EU grant funding. Unlike general time trackers that focus on basic task management, this platform is built with the European regulatory landscape in mind and provides a robust, GDPR-compliant alternative to US-based tracking platforms. It bridges the gap between daily operations, financial transparency, and audit readiness, making it ideal for organizations that need more than just a simple stopwatch.

Is mojegodzinki.pl compliant with GDPR and European regulations?

Yes, the platform is built with the European regulatory landscape in mind and provides a GDPR-compliant solution for time tracking. It is designed as a privacy-first alternative to US-based tracking platforms, ensuring that all time data is handled in accordance with European data protection standards. This makes it particularly suitable for organizations that handle sensitive employee data and need to maintain strict compliance with local and EU regulations.

How does the "Early Access" promotion work?

The "Early Access" promotion offers all paid add-ons for free until March 31, 2026. Additionally, users who register by certain dates receive an extra discount after the free period ends. Registering by January 31, 2026, provides a 10% discount for 5 years (60 months). Registering by February 28, 2026, provides a 10% discount for 3 years (36 months). Registering by March 31, 2026, provides a 10% discount for 1 year (12 months). Details are available in the promotion terms and conditions.

What are the limits of the free basic plan?

The free basic plan includes up to 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. This provides substantial functionality for small teams or organizations just starting with professional time tracking. For organizations that need more capacity, paid add-ons are available starting from April 1, 2026, with options to add extra groups, participants, dictionary categories, dictionary entries, roles, and labels at monthly, quarterly, and annual pricing tiers.

The platform offers a free basic plan with the following subscription limits: 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. Paid add-ons become effective on April 1, 2026, with the following pricing: Extra one group costs PLN 35.00 monthly, PLN 90.00 quarterly, or PLN 300.00 annually. Additional 5 group participants cost PLN 30.00 monthly, PLN 75.00 quarterly, or PLN 250.00 annually. One additional dictionary category costs PLN 20.00 monthly, PLN 50.00 quarterly, or PLN 160.00 annually. Twenty additional dictionary entries cost PLN 20.00 monthly, PLN 50.00 quarterly, or PLN 160.00 annually. One additional role costs PLN 25.00 monthly, PLN 65.00 quarterly, or PLN 200.00 annually. Ten additional labels cost PLN 15.00 monthly, PLN 35.00 quarterly, or PLN 125.00 annually. The "Early Access" promotion offers all add-ons for free until March 31, 2026, with additional discounts for early registration.