Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing and accounting application engineered specifically for tradespeople, freelancers, and small service businesses who operate on the go. Unlike traditional desktop accounting software, Invoice Guru is built from the ground up for professionals like plumbers, electricians, builders, painters, and cleaners who need to manage their finances directly from a smartphone or tablet. The core value proposition lies in its unparalleled speed, simplicity, and intelligent automation, allowing users to create, send, and track professional invoices in under 60 seconds from any location. Beyond basic invoicing, the app integrates powerful features such as AI-powered OCR receipt scanning, automatic bank payment matching, and smart payment reminders to drastically reduce administrative overhead. Crucially, Invoice Guru is designed with future-proof compliance in mind, ensuring readiness for regulations like the UK's Making Tax Digital (MTD) and Poland's KSeF, so business owners can operate with confidence without needing to switch platforms. Developed by a tradesperson who understands the real-world challenges of running a small service business, Invoice Guru delivers a tailored, efficient, and compliant financial management solution that grows with your business.

Features of Invoice Guru

Instant Invoice Creation

Create and send a fully branded, HMRC-compliant invoice in less than a minute. The mobile-first interface allows you to quickly enter client details, add items, apply VAT, and set payment terms. With professional templates built-in, there's no need to fiddle with Word or Excel documents, enabling you to issue invoices on-site immediately after job completion.

AI OCR Receipt Scanner

Simply take a photo of a paper receipt, and Invoice Guru's artificial intelligence automatically extracts and enters all key details, including supplier name, date, amount, and VAT. This transforms manual expense tracking into an effortless process, saving hours of data entry and ensuring accurate records for accounting and tax reporting.

Smart Payment Tracking & Bank Integration

Securely connect your business bank account to enable automatic payment matching. The system reconciles incoming bank transactions with your unpaid invoices, giving you a real-time, clear overview of your cash flow. You can instantly see which clients have paid, which invoices are overdue, and which require a follow-up reminder.

Multi-language & Multi-currency Support

Designed for businesses operating across the UK and Europe, Invoice Guru supports over 12 languages and multiple currencies, including GBP (£), Euro (€), Polish Złoty (zł), and Hungarian Forint (Ft). This allows you to work in your preferred language and issue invoices to international clients in their local currency, complete with correct date formats.

Use Cases of Invoice Guru

For On-Site Tradespeople

A plumber finishing a repair job can use the Invoice Guru mobile app to generate a professional invoice on the spot before leaving the client's home. They can add parts used, labour hours, apply VAT, and email the invoice directly to the customer, ensuring immediate payment processing and reducing the risk of forgotten billing.

For Freelancers Managing Multiple Clients

A freelance graphic designer working with clients across Europe can use the multi-currency feature to invoice in GBP, EUR, or other currencies. The automatic invoice numbering and due date calculation help maintain organized records, while payment tracking ensures they are promptly alerted when a payment is received.

For Small Business Expense Management

A small cleaning company owner can use the OCR receipt scanner to effortlessly capture and log all business expenses, from cleaning supplies to fuel. This automates expense reporting, creates clear records for their accountant, and simplifies end-of-year tax preparation and VAT returns.

For Ensuring HMRC MTD Compliance

A UK-based builder preparing for Making Tax Digital can use Invoice Guru with confidence, knowing the software is being developed to be fully HMRC-approved and MTD-compliant. They can generate compliant digital invoices and maintain their records digitally within the app, avoiding last-minute scrambles and potential penalties.

Frequently Asked Questions

Who is Invoice Guru designed for?

Invoice Guru is specifically built for tradespeople, freelancers, and small service businesses such as plumbers, electricians, builders, cleaners, and painters. It is ideal for anyone who works on-site and needs a fast, mobile-friendly solution to manage invoicing, expenses, and payments without complex accounting software.

Is Invoice Guru compliant with UK Making Tax Digital (MTD) rules?

Yes, Invoice Guru is being developed as HMRC-approved MTD-compliant software. It is designed to meet the current and upcoming requirements of Making Tax Digital for VAT and Income Tax, ensuring users can file their taxes directly through the app without switching tools when regulations change.

How does the 10-day free trial work?

The free trial offers full access to all of Invoice Guru's features for 10 days with no credit card required. This allows you to test the instant invoicing, receipt scanning, and other tools to see how it fits your business workflow before making any financial commitment.

Can I use Invoice Guru in my country and language?

Invoice Guru supports professionals in the UK and across Europe. The app offers multi-language support (12+ languages) and multi-currency functionality (£, €, zł, Ft, etc.), allowing you to operate in your local language and invoice clients in their preferred currency.